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Career Details : Executive Secretaries and Administrative Assistants

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Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Experience

A minimum of two to four years of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.

Education

Most of these occupations require a four-year bachelor's degree, but some do not.

Training

Employees in these occupations usually need several years of work-related experience, on-the-job training, and/or vocational training.

Tasks

  • Coordinates and directs office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.
  • Analyzes operating practices and procedures to create new or to revise existing methods.
  • Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
  • Files and retrieves corporation documents, records, and reports.
  • Reads and answers correspondence.
  • Interprets administrative and operating policies and procedures for employees.
  • Plans conferences.
  • Prepares records and reports, such as recommendations for solutions of administrative problems and annual reports.

    Related Careers

    Important Abilities

    General Work Activities

    Important Skills

    Frequent Work Context

    • Job-Required Social Interaction
    • Indoors
    • Consequence of Error
    • Importance of Being Sure All Is Done
    • Provide a Service to Others

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