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Career Details : File Clerks

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Description

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Experience

No previous work-related skill, knowledge, or experience is needed for these occupations. For example, a person can become a general office clerk even if he/she has never worked in an office before.

Education

These occupations may require a high school diploma or GED certificate. Some may require a formal training course to obtain a license.

Training

Employees in these occupations need anywhere from a few days to a few months of training. Usually, an experienced worker could show you how to do the job.

Tasks

  • Locates and retrieves files upon request from authorized users.
  • Scans or reads incoming materials to determine filing order or location.
  • Sorts or classifies information, according to content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Places materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Removes or destroys outdated materials in accordance with file maintenance schedules or legal requirements.
  • Inserts additional data on file records.
  • Inspects or examines materials or files for accuracy, legibility, or damage.
  • Photographs or makes copies of data and records, using photocopying or microfilming equipment.
  • Assigns and records or stamps identification numbers or codes to index materials for filing.
  • Authorizes or documents materials movement, using logbook or computer, and traces missing files.

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    Important Abilities

    General Work Activities

    Important Skills

    Frequent Work Context

    • Importance of Being Exact or Accurate
    • Indoors
    • Sitting
    • Importance of Being Sure All Is Done
    • Consequence of Error

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